Operations Officer

Other Jobs To Apply

About the position

Responsibilities

  • Support the Assistant Director of Operations in delivering operational support across all areas of The Pingry School.
  • Maintain a working knowledge of Pingry’s emergency response protocols, incident command systems, and emergency communications platforms.
  • Respond to operational challenges with calm, sound judgment, and the effective use of available resources.
  • Support the execution of monthly safety drills.
  • Coordinate with Facilities and Technology teams to ensure all physical and digital security systems function properly.
  • Provide a consistent and approachable security presence while maintaining strong access control to school buildings and grounds.
  • Conduct routine security rounds to assess potential risks and ensure the ongoing safety of the community.
  • Monitor surveillance systems and security cameras to identify and report any suspicious or irregular activity.
  • Implement visitor screening protocols for campus guests while maintaining a welcoming and professional demeanor.
  • Stay informed about daily campus activities and events, including who should be on campus, when, and for what purpose.
  • Serve as a point of contact for phone, email, and in-person inquiries, ensuring timely and accurate information-sharing across departments.
  • Collaborate with Auxiliary Programs, Athletics, Facilities, Institutional Advancement, and the PSPA to support seamless event execution.
  • Support the safe flow and parking of vehicles during peak traffic periods on campus.
  • Model and promote The Pingry School’s Honor Code through all daily interactions and responsibilities.

Requirements

  • High school diploma or equivalent.
  • Excellent organization, interpersonal communication (oral and written), and human relations skills with the ability to facilitate difficult conversations.
  • Ability to foster good working relationships with employees, community members, and other school stakeholders.
  • Ability to proactively identify and resolve operational problems and conflicts as they arise.
  • Strong collaborative skills that display the ability to support Pingry internal and external stakeholders, especially Pingry students, employees, and families, in a professional manner.
  • Flexible and collaborative approach to resolving business issues as they arise.
  • Ability to lift 50 lbs.
  • Ability to walk long distances and be upright for extended periods of time.
  • Prior experience with Google Business Applications, in particular Gmail and Google Calendar, as well as an ability to quickly understand and master various web-based computer applications like Ruvna, SchoolPass, and Milestone X Protect.
  • Fast acting, intuitive, focused, professional, and able to take initiative regularly.
  • First Aid, CPR, and AED certifications are required, although accreditation may be obtained after an offer of employment has been extended.
  • Must be able to balance working autonomously and as part of a team.
  • Commitment to the mission, vision, and pillars of the Pingry School includes a commitment to DEIB and the requisite skills to work cross-functionally with diverse constituency groups across the organization.

Benefits

  • Medical coverage
  • Dental coverage
  • Vision coverage
  • Retirement plans with employer matching
  • Life and disability insurance
  • Tuition remission for employees' children
  • Access to wellness and professional development resources
Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

Related Posts