Accounts Receivable Specialist

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General Overview:

The Accounts Receivable Specialist position is to provide precise financial, clerical and administrative services to ensure timely and accurate payment of accounts. It is a crucial role in maintaining the company's cash flow and positive customer relationships. This position resides in the Finance Department in Long Valley, NJ and reports to the Accounts Receivable Manager

Essential Job Functions:

  • Create and send accurate invoices to customers in a timely manner adhering to payment terms and conditions.
  • Monitor customer accounts, manage open receivables, and handle any customer inquiries.
  • Track and apply incoming payments to appropriate invoices
  • Practice timely collection procedures to ensure payment, making outbound collection calls or emails in a professional manner, while keeping and improving customer relations
  • Generate AR aging reports to identify critical issues and escalate accordingly when applicable.
  • Reconcile customer accounts to ensure accuracy and resolve any billing/payment discrepancies
  • Create billing codes for new customers
  • Post daily cash receipts
  • Maintain sales tax exemption software
  • Review and maintain progression of job to ensure accurate billing
  • Maintain a good working relationship across all departments

Required Knowledge, Skills, and Abilities:

  • 3+ Year Degree or equivalent work. Preferred experience in Accounting, Business Administrations, Bookkeeping, or Manufacturing.
  • Understanding of fundamental accounting principles and entire AR process including invoicing, cash application, collections, and reconciliations.
  • Proficient in Excel including spreadsheet function, formulas, and data analysis.
  • Ability to work both independently and within a team environment
  • Strong collection skills
  • Well-developed analytic and problem-solving skills
  • Meticulous attention to detail and accuracy

  • Efficiently manage workload, prioritize tasks, and meet deadlines

  • Maintain positive customer relationships to encourage timely payments and resolve disputes with agreeable solutions

  • Clear and professional communication skills
  • Self-sufficient starter able to handle a high paced job and adapt to necessary changes

Preferred Qualifications:

  • AIA Pay Application Experience
  • Epicor ERP Software Experience
  • MES Software Experience
  • Lien Process Knowledge

Job Type: Full-time

Pay: $65, $70,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid sick time
  • Paid time off
  • Vision insurance

Education:

  • Bachelor's (Preferred)

Experience:

  • Accounting, Bookkeeping, or Business Administration: 3 years (Required)

Ability to Commute:

  • Long Valley, NJ Required)

Work Location: In person

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